{"id":3916,"date":"2026-09-30T11:05:43","date_gmt":"2026-09-30T11:05:43","guid":{"rendered":"https:\/\/vega.co.ke\/blog\/?p=3916"},"modified":"2026-09-30T11:10:25","modified_gmt":"2026-09-30T11:10:25","slug":"stock-adjustment-approval-kenya","status":"publish","type":"post","link":"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/","title":{"rendered":"Stock Adjustment Approval: 12 Essential Checks for Kenyan Shops"},"content":{"rendered":"<p>Stock adjustment approval helps Kenyan shops correct inventory records without losing the evidence behind a difference. When a count disagrees with the system, changing the quantity immediately can hide a missed receipt, an incorrect unit, or an unfinished transfer. A clear approval process gives each correction a reason, a reviewer, and a record that another person can understand later.<\/p>\n<p>This guide explains twelve practical checks for owners, supervisors, and stock controllers. Explore <a href=\"https:\/\/vega.co.ke\/#features\">Vega POS features<\/a> to see how sales, purchasing, stock takes, transfers, and user controls fit together. For a demonstration based on your shop\u2019s actual workflow, call <a href=\"tel:+254725345345\">0725345345<\/a>. Use the steps below to prepare your questions before making changes to live inventory.<\/p>\n<p><a href=\"https:\/\/vega.co.ke\/\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-3917\" src=\"https:\/\/vega.co.ke\/blog\/wp-content\/uploads\/2026\/09\/vega-stock-adjustment-approval.png\" alt=\"Stock adjustment approval checklist from Vega POS: count, investigate, approve and verify. Call 0725345345.\" width=\"1672\" height=\"941\" srcset=\"https:\/\/vega.co.ke\/blog\/wp-content\/uploads\/2026\/09\/vega-stock-adjustment-approval.png 1672w, https:\/\/vega.co.ke\/blog\/wp-content\/uploads\/2026\/09\/vega-stock-adjustment-approval-300x169.png 300w, https:\/\/vega.co.ke\/blog\/wp-content\/uploads\/2026\/09\/vega-stock-adjustment-approval-1127x634.png 1127w, https:\/\/vega.co.ke\/blog\/wp-content\/uploads\/2026\/09\/vega-stock-adjustment-approval-768x432.png 768w, https:\/\/vega.co.ke\/blog\/wp-content\/uploads\/2026\/09\/vega-stock-adjustment-approval-1536x864.png 1536w\" sizes=\"auto, (max-width: 1672px) 100vw, 1672px\" \/><\/a><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#What_does_stock_adjustment_approval_mean\" >What does stock adjustment approval mean?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#1_Start_stock_adjustment_approval_with_a_reliable_count\" >1. Start stock adjustment approval with a reliable count<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#2_Match_the_physical_and_system_counting_times\" >2. Match the physical and system counting times<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#3_Confirm_cartons_packets_and_individual_pieces\" >3. Confirm cartons, packets, and individual pieces<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#4_Investigate_missing_or_duplicated_transactions\" >4. Investigate missing or duplicated transactions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#5_Separate_branch_transfers_from_local_losses\" >5. Separate branch transfers from local losses<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#6_Choose_a_reason_that_explains_the_correction\" >6. Choose a reason that explains the correction<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#7_Set_approval_limits_before_a_discrepancy_occurs\" >7. Set approval limits before a discrepancy occurs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#8_Prepare_a_complete_request_for_the_reviewer\" >8. Prepare a complete request for the reviewer<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#9_Check_the_result_immediately_after_posting\" >9. Check the result immediately after posting<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#10_Keep_supplier_returns_in_their_own_workflow\" >10. Keep supplier returns in their own workflow<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#11_Review_repeated_reasons_and_prevent_recurrence\" >11. Review repeated reasons and prevent recurrence<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#12_Test_stock_adjustment_approval_before_wider_rollout\" >12. Test stock adjustment approval before wider rollout<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#A_worked_stock_adjustment_approval_example\" >A worked stock adjustment approval example<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#Related_business_platforms_to_explore\" >Related business platforms to explore<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#Frequently_asked_questions\" >Frequently asked questions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#Should_every_difference_become_an_adjustment\" >Should every difference become an adjustment?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#Can_a_small_shop_use_a_simple_approval_process\" >Can a small shop use a simple approval process?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/vega.co.ke\/blog\/stock-adjustment-approval-kenya\/#What_should_I_bring_to_a_Vega_demonstration\" >What should I bring to a Vega demonstration?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_does_stock_adjustment_approval_mean\"><\/span>What does stock adjustment approval mean?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Stock adjustment approval is the decision to authorise a documented increase or decrease in recorded inventory after checking the supporting facts. It is different from recording an ordinary sale, delivery, customer return, or branch transfer. Those events should normally follow their own transaction workflows so that quantities remain connected to their original documents.<\/p>\n<p>For example, a shop may count forty packets while its system shows forty six. The difference is six packets, but the cause is still unknown. An adjustment might eventually be appropriate. First, the team should check recent movements, confirm the counting unit, recount the shelf, and decide whether an existing transaction needs correction instead.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"1_Start_stock_adjustment_approval_with_a_reliable_count\"><\/span>1. Start stock adjustment approval with a reliable count<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Record the product name, product code, branch, storage location, unit, and counting time. Include stock on display, in the store, and in any separate holding area. Keep damaged or reserved items clearly identified so that they are not silently mixed with saleable quantities. A reliable count describes what was physically present within an agreed scope.<\/p>\n<p>Where practical, let the first counter work without seeing the expected quantity. Ask a second person to recount significant differences. Record both results rather than replacing the first number without explanation. The <a href=\"https:\/\/vega.co.ke\/blog\/cycle-counting-retail-shops-kenya\/\">Vega guide to cycle counting<\/a> explains how smaller, regular counts can support this routine without requiring the whole shop to close.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Match_the_physical_and_system_counting_times\"><\/span>2. Match the physical and system counting times<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A count taken at nine in the morning cannot be compared casually with a balance exported at noon. Sales, deliveries, and transfers during those three hours may explain the entire difference. Agree a reference time, identify movements around it, and state which transactions were included in the balance used for comparison.<\/p>\n<p>If trading continues, keep a movement log for the counted products. Assign someone to record quantities entering and leaving the area while counting happens. The reviewer should be able to reconstruct the position at the agreed time. Stock adjustment approval becomes much easier when timing differences are separated from genuine shortages before a correction is proposed.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Confirm_cartons_packets_and_individual_pieces\"><\/span>3. Confirm cartons, packets, and individual pieces<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A carton is not always the same quantity across products or suppliers. Check the actual pack size and the unit used in the product record. If a carton contains twelve packets, three cartons represent thirty six packets. Writing three as the count when the system expects packets would create a large artificial shortage.<\/p>\n<p>Review loose items and partially opened packs separately. Do not assume a supplier kept the previous packaging size after a product change. Read the <a href=\"https:\/\/vega.co.ke\/blog\/product-unit-conversion-kenya\/\">product unit conversion guide<\/a> when designing counting sheets. Correct the unit explanation before seeking stock adjustment approval, and retain the calculation alongside the original count.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Investigate_missing_or_duplicated_transactions\"><\/span>4. Investigate missing or duplicated transactions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Compare the product\u2019s recent receipts, sales, returns, and transfers with their supporting documents. A delivery may be physically shelved before receiving is completed. A receipt may also have been entered twice. These situations call for checking the transaction history; an unexplained balancing adjustment can leave the original mistake active in another report.<\/p>\n<p>Record the document references you examined and the conclusion from each check. Where an incorrect transaction can be corrected through an authorised reversal or amendment, follow that process. Avoid posting both a transaction correction and a separate adjustment for the same difference. Stock adjustment approval should confirm that the proposed action does not count one event twice.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Separate_branch_transfers_from_local_losses\"><\/span>5. Separate branch transfers from local losses<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Stock can leave one branch before another branch acknowledges receipt. A dispatch note, vehicle handover, or receiving discrepancy may explain why the sending and receiving balances appear inconsistent. Check the transfer reference, quantity dispatched, quantity received, and any items still awaiting confirmation. Contact the responsible branch before assuming the goods have disappeared.<\/p>\n<p>The <a href=\"https:\/\/vega.co.ke\/blog\/goods-in-transit-retail-branches-kenya\/\">goods in transit checklist<\/a> helps teams track this gap. Keep transport evidence attached to the movement record, and investigate partial deliveries separately. Do not use stock adjustment approval to erase an unfinished transfer simply because a report needs to look tidy. Close the transfer or document the unresolved discrepancy through the agreed process.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"6_Choose_a_reason_that_explains_the_correction\"><\/span>6. Choose a reason that explains the correction<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Useful reasons distinguish breakage, confirmed expiry, counting error, unit error, and an unresolved variance under investigation. A label such as \u201cother\u201d explains very little unless a clear note accompanies it. Describe what happened, what evidence exists, and why the proposed correction is appropriate. Keep language factual and avoid accusing employees without evidence.<\/p>\n<p>Separate operational evidence from assumptions. A photograph can show damaged packaging but may not establish when the damage occurred. A signed count sheet establishes who counted and what they recorded, but it does not automatically establish the cause. Good stock adjustment approval recognises those limits while preserving enough detail for a later review.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"7_Set_approval_limits_before_a_discrepancy_occurs\"><\/span>7. Set approval limits before a discrepancy occurs<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Decide which roles can request, review, and post an adjustment. Consider quantity, estimated stock value, product sensitivity, and repeated incidents when setting escalation rules. A small routine correction and a large unexplained shortage should not automatically follow the same path. Write the rules down so that staff do not improvise under pressure.<\/p>\n<p>Where staffing allows, the requester should not be the only approver. Small shops can arrange a second review by the owner and retain the supporting record. Ask for a demonstration of the relevant permissions before relying on software controls. Treat stock adjustment approval limits as a business decision to configure and test, not an assumed default.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"8_Prepare_a_complete_request_for_the_reviewer\"><\/span>8. Prepare a complete request for the reviewer<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Include the original recorded balance, verified physical quantity, proposed difference, reason, and evidence references. Show the direction clearly: increasing stock and reducing stock have opposite effects. Include the requester\u2019s name and the branch involved. If a value estimate is included, state its basis and ask the responsible finance person to confirm the accounting treatment.<\/p>\n<p>A useful request also says what has already been checked. This avoids a reviewer repeating every investigation or approving a correction with missing facts. If evidence is incomplete, return the request with a specific question. Stock adjustment approval should leave a visible decision: approved, rejected, or awaiting information, with an explanation where needed.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"9_Check_the_result_immediately_after_posting\"><\/span>9. Check the result immediately after posting<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>After an authorised correction is posted, confirm the product, branch, quantity, and resulting balance. Compare the saved record with the approved request. Make sure the adjustment appeared once and that another user did not also post it. Keep the resulting reference with the evidence so that the action can be traced from start to finish.<\/p>\n<p>Review related reports where relevant, including stock valuation and any accounting entries generated by the system. Ask the responsible person to explain unexpected results before making another correction. The <a href=\"https:\/\/vega.co.ke\/blog\/negative-stock-control-kenya\/\">negative stock control guide<\/a> provides related checks for balances below zero. Verification should demonstrate what changed, rather than merely confirming that a button was clicked.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"10_Keep_supplier_returns_in_their_own_workflow\"><\/span>10. Keep supplier returns in their own workflow<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Goods awaiting supplier collection may still be physically on the premises but unavailable for sale. Label the holding area and record the return status. Check whether your procedure separates saleable stock, damaged stock, and goods already handed back. The physical count and the system record need to describe the same stock categories.<\/p>\n<p>Use the <a href=\"https:\/\/vega.co.ke\/blog\/supplier-returns-checklist-kenya\/\">supplier returns checklist<\/a> to connect collection evidence with replacement goods or supplier credits. A quantity correction alone does not prove that a supplier owes a refund or has accepted a return. Stock adjustment approval must not replace the documents needed to follow up the supplier\u2019s separate obligation.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"11_Review_repeated_reasons_and_prevent_recurrence\"><\/span>11. Review repeated reasons and prevent recurrence<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Group corrections by product, branch, reason, and period. Look for patterns rather than judging one isolated number. Repeated unit errors may suggest unclear product setup. Frequent receiving corrections may suggest rushed handovers. Several timing differences may indicate that counts and trading movements are not being coordinated. Choose an action that addresses the actual pattern.<\/p>\n<p>Assign a person and a review date to each improvement. Possible actions include clearer shelf labels, revised receiving instructions, better transfer confirmation, or a short refresher session. Compare the next counting cycle with the previous one. Stock adjustment approval creates more value when its records help reduce future corrections instead of becoming a permanent monthly routine.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"12_Test_stock_adjustment_approval_before_wider_rollout\"><\/span>12. Test stock adjustment approval before wider rollout<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Use a training environment or an agreed demonstration to test one increase, one decrease, one rejected request, and one request needing more evidence. Confirm who can perform each action and what history remains visible. Check how the workflow behaves when the usual approver is away. Record the agreed fallback and who owns it.<\/p>\n<p>Bring realistic examples when discussing <a href=\"https:\/\/vega.co.ke\/#pricing\">Vega plans and pricing<\/a>. Ask the team to demonstrate the exact controls your shop needs, including permissions, supporting records, and reports. Call <a href=\"tel:+254725345345\">0725345345<\/a> to arrange the discussion. A successful rollout means staff understand both the system steps and the evidence expected before approval.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"A_worked_stock_adjustment_approval_example\"><\/span>A worked stock adjustment approval example<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Imagine a shop\u2019s record shows sixty bottles when the team counts fifty four. Before proposing a reduction of six, the supervisor checks the counting time. Four bottles were sold after the report was printed but before the physical count. Those sales already have receipts and should not be recorded again as a loss.<\/p>\n<p>The expected balance at the counting time is therefore fifty six bottles. A second count confirms fifty four. The remaining difference is two bottles. Staff then locate a damage record showing two broken bottles that were separated from saleable stock but not yet processed under the shop\u2019s agreed procedure.<\/p>\n<p>The request now explains the two bottles, references the damage evidence, and identifies the correct stock category. The authorised reviewer confirms the proposed treatment before posting. Afterwards, the team checks that the saleable balance agrees with the verified count and retains the posting reference.<\/p>\n<p>This example shows why investigation matters. Reducing the original balance by six would repeat the effect of the four recorded sales. A careful stock adjustment approval process separates timing, damage, and genuine uncertainty before changing any quantities. Preserve the explanation.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Related_business_platforms_to_explore\"><\/span>Related business platforms to explore<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Different businesses need different workflows. Explore <a href=\"https:\/\/zama.co.ke\/\" rel=\"nofollow noopener\" target=\"_blank\">Zama Web Experts<\/a> for custom business systems, <a href=\"https:\/\/prim.co.ke\/\" rel=\"nofollow noopener\" target=\"_blank\">Prim<\/a> for salon and spa management, and <a href=\"https:\/\/pms.co.ke\/\" rel=\"nofollow noopener\" target=\"_blank\">PMS<\/a> for property management. These resources help distinguish retail inventory needs from other operational requirements; review each platform directly before deciding whether it fits your organisation.<\/p>\n<p>Other resources include <a href=\"https:\/\/tas.co.ke\/\" rel=\"nofollow noopener\" target=\"_blank\">TAS<\/a> for chama management, <a href=\"https:\/\/dereva.co.ke\/\" rel=\"nofollow noopener\" target=\"_blank\">Dereva<\/a> for professional driver services, <a href=\"https:\/\/jaat.co.ke\/\" rel=\"nofollow noopener\" target=\"_blank\">JAAT<\/a> for its digital marketplace, and <a href=\"https:\/\/saseni.com\/\" rel=\"nofollow noopener\" target=\"_blank\">Saseni<\/a> for writing order management. These links are provided for further exploration. They do not imply that each service integrates with Vega or provides stock adjustment approval.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_asked_questions\"><\/span>Frequently asked questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Should_every_difference_become_an_adjustment\"><\/span>Should every difference become an adjustment?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>No. Recount first, compare matching times and units, then investigate missing or incorrect transactions. Use the appropriate transaction correction when that resolves the cause. An adjustment should follow a documented decision.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Can_a_small_shop_use_a_simple_approval_process\"><\/span>Can a small shop use a simple approval process?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Yes. A clear request, supporting evidence, owner review, and saved posting reference can establish a practical routine. Choose controls that staff can consistently follow, and strengthen them as transaction volumes grow.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_should_I_bring_to_a_Vega_demonstration\"><\/span>What should I bring to a Vega demonstration?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Bring a sample count sheet, a typical discrepancy, your staff roles, and the reports you need. Ask to see stock adjustment approval from investigation through verification, using examples that reflect your daily retail shop.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Stock adjustment approval helps Kenyan shops correct inventory records without losing the evidence behind a difference. 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